PRIVACY & DATA PROTECTION POLICY
Winch Yacht Recruitment Ltd is committed to ensuring that your privacy is protected. We take the data protection and privacy of our clients very seriously and have a range of policies, processes and technical measures in place to safeguard your personal information.
What is personal data?
Personal data is central to the ethos of the General Data Protection Regulation (GDPR). However, some people are still unsure of what ‘personal data’ specifically refers to. The basic definition of personal data is any information relating to an identified or identifiable natural person (data subject). In other words, any information that obviously relates to a particular person and can be used to identify them.
The GDPR states that data is classified as “personal data” an individual can be identified directly or indirectly, using online identifiers such as their name, an identification number, IP addresses, or their location data.
And if these online identifiers give information specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
In some circumstances, even information related to a person’s job, hair colour, or political opinions could be classed as personal data. Usually, this comes down to the context in which the data was collected and whether a data subject could be directly or indirectly identifiable.
Examples of personal data/information
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Name and surname.
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Email address.
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Phone number.
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Home address.
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Date of birth.
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Race.
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Gender.
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Political opinions.
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Credit card numbers.
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Data held by a hospital or doctor.
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Photograph where an individual is identifiable.
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Identification card number.
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A cookie ID.
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Internet Protocol (IP) address
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Location data (for example, the location data from a mobile phone).
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The advertising identifier of your phone.
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Personal data relating to GDPR does not cover:
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Information about someone who is deceased.
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Properly anonymised data.
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Information about public authorities and companies.
What is the purpose of this policy?
The objective of our privacy policy is to inform you how we manage the personal data we collect from you. Winch Yacht Recruitment Ltd, as stipulated in the General Data Protection Regulation (GDPR), is responsible for all the personal data we collect. The purpose of this policy is to:
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Inform you what type of personal data we collect
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How do we use the data we collect and who do we share it with
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How long are we required to keep your personal information
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How can you access your personal data
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How to notify us if any of your personal information is wrong, how to inform us about any changes and how to request that we remove it
What sort of personal data do we collect?
Candidates
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All information found on your CV: name, date of birth, address, email and contact numbers, qualifications, work experience, current work details and experience including job title and previous roles
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Other information relevant to job applications and experience e.g., taken from certificates which provide proof of qualifications
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Information stated on medical certification e.g., ENGI
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Information from documents to provide proof of identity e.g., passport. This will include details of your full name, address, date of birth, your place of birth, gender, nationality and facial image
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Information gathered by the use of cookies in your web browser
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Your social media username, if you interact with us through those channels, to help us respond to your comments, questions or feedback
Clients
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Address, email, phone numbers
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Ships Registry document
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Copy of the ships and crew insurance policies
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Information found using cookies within your web browser
Information that we collect from you (Cookies)
Cookies are small pieces of text sent to your browser when you visit a site. They serve a variety of functions, like enabling us to remember certain information you provide to us as you navigate between pages on the Services.
We use Analytics and Performance cookies as well as Functional and Required Cookies. Analytics and performance cookies are used to track unique visitors to provide accurate site traffic date within the website. Functional and Required Cookies are used so that visitors can navigate and use key features on our website. These cookies vary from site to site depending on the features it uses.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
When do we collect your personal data?
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When you register with us via our website
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When you contact us via our website
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When you contact us directly via email
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When you engage with us on social media
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When you contact us by any means with queries, correspondence, feedback etc.
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When you choose to complete any surveys that we send you
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When you complete any forms, for example, our Registration Form or Terms of Business
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When you’ve given a third-party permission to share with us the information they hold
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When we collect data from publicly available sources when you have given your consent to
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Information or where the information is made public as a matter of law
How is your data used?
We will use your personal data:
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To send you information on events, offers, news and campaigns.
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To contact you for marketing purposes.
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To contact you for market research purposes.
Your information will only be accessed and processed by authorised Winch Yacht Recruitment Ltd personnel who are directly involved in the management and administration of the data management systems and who have a legitimate need to access your information.
Who do we share your information with?
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Third party service providers
We may pass your information to our third party service providers, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on your behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be advised that we will not release your information to third parties for them to use for their own direct marketing purposes, unless you have authorised us to do so.
How long do we keep your personal information?
Winch Yacht Recruitment Ltd will retain your data for longer than is required. If at any point you would like to discuss with us anything to do with your personal data, then please feel free to email us on tom@winchrecruitment.com and we will assist you in anyway that we can.
Minors
We understand the importance of protecting children’s privacy, especially in an online environment. The Site is not designed for or directed at children. Under no circumstances shall we allow use of our services by minors without prior consent or authorisation by a parent or legal guardian. We do not knowingly collect Personal Information from minors. If a parent or guardian becomes aware that his or her child has provided us with personal Information without their consent, he or she should contact us at tom@winchrecruitment.com
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. Your information is stored on systems that are protected by technical measures which meet international quality assurance standards and are backed up on a regular basis.
Fees and blacklist
Fees
We do not charge seafarers for our recruitment services at any point, however we do fully intend to reimburse costs incurred by seafarers for such as visa fees and travel costs.
Blacklist
We do not currently have a black list, and we do not in anyway intend to prevent any seafarer from gaining an opportunity through other agencies. Regardless of any past incidents that may/may not have occurred whilst using us as an agency, we will make sure that all seafarers will at all times have equal rights regarding opportunities outside of our own company.
Contact
For any questions or concerns regarding our company Privacy Policy, please feel free to contact us by email on tom@winchrecruitment.com or write to us using the address provided below:
12 Old Bond Street
Mayfair
London W1S 4PW